Co-working spaces are the new office of choice for many businesses – especially for small businesses or independent freelancers. These shared workspaces can save money for companies whose employee numbers aren’t high enough to warrant a private office. Growing startups may have relied on working from home, but now look to bring their staff together to nurture a vibrant community. Coworking spaces are also useful for larger companies to expand their reach, as they can rent meeting rooms or desk spaces away from their headquarters.
Whatever the reason for choosing a shared office space, organisations will need the same quality IT solutions as they would expect from a private office. Here, we explore the main features to look for in a co-working space. We know how to design an IT set-up for the varied needs of small businesses in a shared office.
In an office where multiple tenants are working from hot desks, company’s need to access their desktops from any location. Hosted desktop services enable remote access to a business’s operating systems, so customers and clients enjoy an uninterrupted service.
Hosted desktops also future proof business expansion. Should your company outgrow a co-working office space, you will still be able to access your files from any new premises. Combining hosted desktops with a secure data backup system will ensure that no information is lost between locations.
Aside from insuring their physical devices, potential tenants will want to ensure their online security. Operating on a shared network in a co-working space may spark concern about the risk of a cybersecurity attack. The landlord of a co-working office ought to provide a resilient IT solution with maximum defence.
Offer both network protection and internet security will ensure that no one company’s internet activities are putting others at risk. This should include prevention of malware and botnet attacks. In addition, global cloud threat intelligence can be put in place so that any possible risks can be stopped in their tracks. Combined cybersecurity is an effective way to provide the greatest defence against ransomware viruses.
Whilst security is paramount, many businesses consider telecommunications as equally important.
An office phone number gives any business a regional presence and accountability. A fully managed hosted telephony solution will allow each company to have their own phone extension. The ability to integrate mobile handsets into the system is particularly useful for hot desk workers.
In a co-working space, it is particularly important to offer flexible solutions for employees on the move. Hosted phones enable voicemail-to-email messaging, to ensure that no call is missed. With full call reporting and recording, businesses can keep on top of their communications.
With the ISDN switch off beginning in 2020, offering traditional business landlines is no longer an appealing option to tenants. Requiring less equipment and maintenance, hosted telephony solutions are a cost-effective option for small businesses. There are fewer associated technical faults too, meaning businesses benefit from boosted efficiency.
Efficiency equals maximum productivity, so potential tenants will be looking for a high-speed internet connection. Choosing a fully managed service will maximise uptime and resilience for numerous devices simultaneously.
A wireless internet connection will allow each business to bring their own portable devices to a co-working space. With the fastest install time, and greatest flexibility in service, wireless connectivity is ideal when setting up a shared office. Linten provide wireless connection with assured high speeds and SLAs for uptime guarantees.
Boost your internet connectivity with unmetered usage and low contention ratios, meaning you won’t be slowed down by other users. As multiple businesses will rely on the same connection in a co-working space, we recommend installing a failover connection. An alternate failover connection ensures that all co-workers are always connected.
In the rare case of any connectivity issues, Linten offer a UK-based customer support service. The solutions we deliver are not ‘one size fits all’. They are tailored to each client’s needs, whether they’re just setting up their business space, or are providing a service to multiple users. Working with Storage World, we provide fully managed wifi for all tenants of their rented workspaces.
For advice on choosing an IT-ready co-working space, or if you’re a landlord looking to set up an office, get in touch with our team today.